Equipment Management Software
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Equipment Management Software
Simplify Equipment Management with Centralized Control
From a single welder to an entire fleet of vehicles, keeping track of equipment details, maintenance schedules, and critical documents can quickly become overwhelming. Paper-based systems not only eat up time and money but also leave you vulnerable to misplaced or damaged records.
With BIS equipment management software, you can eliminate those headaches. The online platform centralizes all your equipment data—past and present—into one secure, accessible hub. Managers and operators get instant access to the information they need, without the clutter or complexity.
Integrated QR Codes
Instant Access to Equipment Information on Your Phone
Easily attach a QR code to any piece of equipment or company asset and unlock everything you need—manuals, forms, inspections, and more—directly from your phone or tablet.
Link Company Assets
Simplify Asset Management
Easily track and link your assets with the asset linking feature. See who signed them out, where they’re being used, and whether they’re connected to other assets. For instance, you can assign a fire extinguisher, GPS unit, toolbox, and AED to a company truck—then link that truck to a supervisor who’s responsible for everything.
EQUIPMENT REGISTRATION
With equipment management software you can create a profile for each piece of equipment or machinery, including information such as serial numbers, manufacturers, models, and mileage.
CUSTOMIZED HIERARCHIES
Set up your equipment types and statuses, then categorize your equipment for easy organization. Need to see which cranes are operational? Select the type and the status and the results will filter accordingly.
DOCUMENT STORAGE
Store and view manuals, daily logs, parts lists, insurance documentation, lockout/tagout procedures, and other documents pertaining to each piece of equipment or machinery.
STATUS FILTERS
Create customized status filters that can be used to identify the current status of each piece of equipment, allowing you to filter the equipment list for your entire company. See in a glance all equipment that is locked out or in for service.
Streamlined Tracking
Managing equipment doesn’t have to be a guessing game. Questions like “What condition is it in?” or “What happened at the last inspection?” shouldn’t take hours to answer. Imagine having those details at your fingertips—anytime, anywhere, from any connected mobile device.
With our advanced equipment management software, tracking location and status is just the start.
Qualified Personnel Tracking
Assign qualified personnel to each piece of equipment and designate who is responsible for completing required forms. Automate reminders at set times and frequencies so personnel receive notifications to complete pre-shift inspections and other daily or weekly forms.
Mileage Tracking
Monitor the distance each piece of equipment travels by recording mileage in miles or kilometres. Automate inspection and maintenance schedules so that qualified personnel are promptly notified to complete required safety forms when mileage milestones are reached.
Operation Hours Tracking
Log the operating hours for each piece of equipment and automatically trigger inspection and maintenance forms when preset hour-of-operation milestones are reached, ensuring all machinery meets manufacturer-recommended safety and maintenance standards.
Advanced Analytics
Simplify job planning by leveraging tracked data to pinpoint problem equipment, identify your most-used machinery, and see where specific tools are frequently needed. Monitor the progress of any aesthetic, mechanical, or safety issues—all from a single shared document.
Feature Videos
Form Integration
Form Management
Easily generate unlimited pre-shift inspection forms, audits, service logs, maintenance reports, and repair forms for field personnel to complete on any smartphone or tablet.
Frequency Settings
Set the schedule for each equipment form, control how frequently they must be completed, and automatically send email reminders to designated personnel to ensure inspections and procedures are never missed.
Multimedia Input
Enable personnel to upload videos and images directly into forms, and convey form completion expectations and requirements through video communication.
Maintenance Tickets
Set specific fields in your equipment’s forms to automatically generate maintenance tickets, and let qualified personnel monitor and update their status in real time.
Automatic Notifications
Automate notifications to alert personnel when defects, maintenance issues, or safety concerns are identified, and set follow-up alerts to notify management if these issues remain unaddressed within a specified timeframe.
Form Reporting
Easily monitor and manage equipment with on-demand access to completed form reports and a clear view of all outstanding forms.